Use this 18-point checklist to tighten stock accuracy, verify Shopify syncs, review daily exception reports, and expose carrier SLA issues before they create client-facing inventory problems.
18
Checklist Items
5
Audit Areas
15 min
Estimated Time
01
Stock Accuracy Controls
4 CHECKS
Cycle-count your 20 fastest-moving SKUs each week and investigate any variance above 2%.
Match Shopify on-hand counts against each warehouse bin or WMS location for every active SKU.
Confirm damaged, reserved, and in-transit units are excluded from sellable inventory totals.
Review negative inventory, duplicate variants, and inactive SKUs that can corrupt availability.
02
Low-Stock Threshold Setup
4 CHECKS
Set low-stock thresholds per SKU using lead time, average daily demand, and safety stock.
Separate thresholds by warehouse when regions have different velocity or replenishment timing.
Assign a named owner and escalation contact for every critical threshold breach.
Schedule a monthly threshold review after promotions, seasonality shifts, or catalog changes.
03
Shopify Sync Verification
4 CHECKS
Verify Shopify-to-3PL sync jobs run on schedule and include returns, cancellations, and transfers.
Test a live stock adjustment on one SKU and confirm both systems update within 5 minutes.
Check location mappings, bundle/component SKUs, and units of measure for mismatches.
Review integration error logs for failed webhooks, API timeouts, and unmapped SKUs.
04
Daily Report Review
3 CHECKS
Review the low-stock report before the first pick wave starts each day.
Confirm the report shows at-risk SKUs, days of cover, and open PO or transfer context.
Track backorders, short-picks, and stock adjustments in one audit trail the ops team can use.
05
Carrier & SLA Tracking
3 CHECKS
Monitor carrier scan compliance and late-in-transit exceptions by carrier and service level.
Compare promised ship-by SLA versus actual carrier handoff time for every warehouse.
Flag orders delayed by stockouts separately from carrier delays so the root cause is obvious.
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